Stand construction for international exhibitors
Exhibition Stands in Germany for Exhibitors from Austria
EXFAIR is the local exhibition stand builder with its own production for exhibitors from Austria at German trade fairs: design, 3D visualisation, production in Villingen-Schwenningen, build-up and dismantling, storage; 30 sqm system stand approx. €9,000–13,500 net, reply within 24–48 hours, quote within 5–30 working days, project management in English and German. For EU exhibitors: no customs formalities, A1 certificate for stand staff, reverse-charge invoice without German VAT. References in Austria: STO at the Haus & Bau fair in Ried 2022, GUTEX at IHF Innsbruck 2024.
Reply within 24–48 hours – in English or German.
At a glance
Typical trade fairs
Hannover Messe, bauma Munich, LIGNA Hannover, ISPO Munich, AMB Stuttgart
Key industries
Mechanical & Plant Engineering, Construction & Building Materials, Wood & Furniture, Sports & Outdoor, Food & Beverages
Since 1987
stand construction from our own production
24–48 hours
to our first reply
5–30 business days
to a quote with 3D visualisation
Fixed price
in euros, in writing
Exhibiting at Hannover Messe, bauma Munich, AMB Stuttgart or LIGNA Hannover as an Austrian company? EXFAIR designs and builds your stand in Germany, with its own production in Villingen-Schwenningen since 1987, plus set-up and dismantling, one fixed contact person and project management in English and German. No language barrier, no customs, short distances to Friedrichshafen, Stuttgart and Munich.
Your exhibition stand builder in Germany – for exhibitors from Austria
Austrian companies exhibiting at German trade fairs book EXFAIR as their stand builder on the ground. We deliver your stand from a single source – planning, 3D visualisation, production in our own facility, assembly, on-site support, dismantling and storage. For exhibitors from Vorarlberg, Tyrol and Salzburg, Messe Friedrichshafen, Messe Stuttgart and Messe München are practically on the doorstep.
- Quote and 3D visualisation in German or English – one contact for the whole project
- Assembly at Hannover Messe, bauma, LIGNA, ISPO, AMB and all other German venues
- Reverse-charge invoice without German VAT
- Storage of the stand in Villingen-Schwenningen between fairs
- Own production, printing via specialist partners, B1-certified
At a glance
- Price: 30 sqm system stand approx. €9,000–13,500, custom build from approx. €25,000 (net, guide values)
- Response time: reply within 24–48 hours, quote with 3D visualisation in 5–30 business days
- Lead time: system stand approx. 4–8 weeks, custom build 8–24 weeks before the fair, depending on scope
- Invoice: fixed price in euros, reverse-charge without German VAT with a valid VAT ID, payment by SEPA
- Language: project management in English and German, all documents in writing
- Location: production facility and storage in Villingen-Schwenningen, southern Germany – since 1987
Funding for exhibitors from Austria
Austrian companies can have trade fair participation in Germany supported through the Chamber of Commerce's internationalisation programmes (go-international) and regional programmes, which co-fund space rent and stand construction on presentation of the stand builder's quote and invoice. EXFAIR delivers both itemised by cost position.
Technology, fire safety and logistics
All stand materials in Germany must be flame-retardant (B1 to DIN 4102 or class B/C to EN 13501-1); this also applies to fabric graphics, carpets and decoration you bring along. Our print partners produce graphics and textile prints B1-certified – no certificates to chase and no discussions with the fire safety officer on site. EXFAIR takes care of stand construction approvals, hall regulations (building heights, build-up times) and technical orders with the venue. Exhibits from Austria travel without border formalities; we coordinate delivery with your forwarder or our partner.
Quote, invoice and payment
You receive a fixed-price quote in euros, itemised by cost position (stand construction, graphics, furniture, technology, logistics, storage). Austrian companies with a valid VAT ID are invoiced under the reverse-charge procedure – the invoice reaches you without German VAT. Payment by SEPA transfer; the payment schedule is set out in the quote. Your tax adviser can confirm the VAT details.
How your project runs
- Enquiry: trade fair, stand size, date and budget – by form or email.
- Reply within 24–48 hours: questions, schedule, first cost range.
- Quote in 5–30 business days: fixed price, 3D visualisation and floor plan – in writing for your internal sign-off.
- Production and approvals: built in our own facility; EXFAIR handles stand construction approval, technical and utility orders with the venue.
- Assembly, support, dismantling: handover before the fair opens, support during the fair on request, dismantling afterwards – storage for the next deployment on request.
References in Austria
EXFAIR also builds in Austria, for example for STO at the Haus & Bau fair in Ried 2022 and for GUTEX at IHF Innsbruck 2024.
Trade fair venues for exhibitors from Austria
The most important trade fairs for companies from Austria take place in these cities. The venue pages cover halls, travel from the airport, leading fairs and stand-building rules:
- Exhibition stands in Hannover – Hannover Messe, LIGNA
- Exhibition stands in Munich – bauma, ISPO
- Exhibition stands in Stuttgart – AMB
For an overview of process, services and costs, see Exhibition stand construction in Germany.
Last updated: September 2026. Prices and lead times are guide values; the written quote is binding.
Checklist: what exhibitors from Austria need to know about Germany
Entry and stand staff
There are no entry formalities for your stand staff – an ID card is sufficient. For employees working in Germany, even just for build-up, dismantling or stand duty, German inspection authorities require the A1 certificate from your home social security institution; apply before travelling and keep it on the stand. EXFAIR fitters are insured in Germany anyway – the more build-up you leave to us, the fewer certificates you need.
Exhibits, customs and freight
Exhibits, samples and promotional material from Austria travel without customs and without border formalities – truck freight from Austria to Munich, Nuremberg, Stuttgart or Friedrichshafen the same day, to Hanover or Düsseldorf 1 day. German hall rules still apply: only the exclusive fair forwarder may operate forklifts and cranes, your own trucks may deliver to the hall gate. EXFAIR books your delivery slot with the fair, receives the goods and stores empties. Wooden packaging needs no ISPM 15 treatment within the EU.
Products, intellectual property and data protection
CE marking and EU standards apply as at home; the fair electrician inspects powered exhibits before commissioning. Register trademarks and designs you show in Germany for the first time with the EUIPO beforehand; rights holders actively enforce their IP at German fairs. The GDPR applies to lead capture on the stand as at home; stand orders with the organiser run through the exhibitor portal.
Taxes: invoice, input VAT, sales on the stand
EXFAIR invoices under the reverse-charge procedure with your VAT ID – without German VAT; the organiser's space rent works the same way. German input VAT on hotels, hospitality and small purchases is reclaimed through your tax office's electronic refund procedure (application by 30 September of the following year). Selling goods to end customers on the stand may require German VAT registration – clarify beforehand.
Travel, power and life at the fair
Travel: Munich is 1.5–2.5 hours by car from Salzburg, Linz and Innsbruck, Stuttgart and Friedrichshafen 2–3 hours from Vorarlberg and Tyrol; Vienna–Frankfurt or Düsseldorf by air 1.5 hours. Time difference: no time difference. Power on the stand: 230 V/50 Hz with Schuko sockets – in Austria 230 V/50 Hz with Schuko plugs – identical to Germany; EXFAIR orders the hall connection and plans adapters or transformers for your exhibits. Hotels around Düsseldorf, Hanover, Munich and Frankfurt are booked out early and considerably more expensive during leading fairs – book when you register the stand. Halls are usually open 9 am–6 pm, stand parties into the evening are common, Sundays are public days at some fairs. German trade visitors come with specific questions on technology, delivery time and price; English documents are sufficient, German short versions of the stand graphics increase engagement. For Austrian exhibitors the difference to home fairs is small: same language, same standards, same sockets. What differs: the large German leading fairs have longer lead times and stricter registration deadlines for suspensions and double-deck stands, and the hall forwarder is exclusive. EXFAIR invoices under the reverse-charge procedure; the production facility in Villingen-Schwenningen is around 200 km from Bregenz.
Timeline for exhibitors from Austria
- 6 months before the fair: book the space, file the funding application (attach EXFAIR's quote), reserve hotels.
- 4 months before: commission the custom build (8–24 weeks lead time, depending on scope); approve stand design and 3D visualisation.
- 2 months before: commission the system stand (approx. 4–8 weeks lead time); apply for A1 certificates for stand staff; book the forwarder.
- 6–8 weeks before: organiser deadlines for suspensions, power, water, exhibitor passes and parking – EXFAIR handles the technical orders.
- 2 weeks before: artwork and screen content final; delivery slot confirmed.
- Build-up: EXFAIR hands over the finished stand before the fair opens – your team arrives to move in.
As of September 2026. Customs, visa and tax information is general guidance, not legal or tax advice; the technical guidelines of the respective fair and the information from customs, embassy and tax adviser are binding.
Your quote for Germany
Reply within 24–48 hours
Fixed price in euros with 3D visualisation
Project management in English and German
Or by email:
hello@exfair.deYour trade show presence in Germany starts here
Planning an exhibition stand for a trade fair in Germany?
EXFAIR supports international companies from the first concept to the finished stand – creatively, efficiently and with one contact for the whole project. Reply within 24–48 hours, quote in 5–30 business days.
Frequently Asked Questions
International trade shows often raise questions about planning, logistics, scheduling, and execution. Here you’ll find answers to the most frequently asked questions about trade show booth construction, project coordination, and successfully participating in trade shows in Germany and Europe with EXFAIR.
Do you have any questions?
We answer your questions personally – in English or German.
Contact usBecause the stand is built where it will stand: production, transport, assembly and dismantling run from Villingen-Schwenningen, with no trips from Austria and no extra logistics. You deal with one German-speaking project manager and get planning, construction and support from a single source.
No. Within the EU single market there are no customs formalities. For Austrian companies with a valid UID number we invoice the stand construction under the reverse-charge procedure – the invoice reaches you without German VAT. Your tax adviser can confirm the details.
No visa, but the A1 certificate: anyone working in Germany – even just for build-up or stand duty – should apply for it from the home social security institution before travelling and carry it. EXFAIR fitters are insured in Germany, which reduces your effort.
Hannover Messe (industry), bauma Munich (construction & mining), LIGNA Hannover (wood), ISPO Munich (sports) and AMB Stuttgart (metalworking) – plus, for western Austria, Messe Friedrichshafen with AERO, Fakuma and IBO. EXFAIR builds at all major German trade fair venues.
No – with your VAT ID we invoice under the reverse-charge procedure. German input VAT on hotels and hospitality is reclaimed through your tax office's electronic refund procedure (application by 30 September of the following year).