Stand construction for international exhibitors
Exhibition Stands in Germany for Exhibitors from the Czech Republic
EXFAIR is the local exhibition stand builder with its own production for exhibitors from the Czech Republic at German trade fairs: design, 3D visualisation, production in Villingen-Schwenningen, build-up and dismantling, storage; 30 sqm system stand approx. €9,000–13,500 net, reply within 24–48 hours, quote within 5–30 working days, project management in English and German. For EU exhibitors: no customs formalities, A1 certificate for stand staff, reverse-charge invoice without German VAT.
Reply within 24–48 hours – in English or German.
At a glance
Typical trade fairs
Hannover Messe, IAA Transportation Hannover, embedded world Nuremberg, EMO Hannover, bauma Munich
Key industries
Automotive & Suppliers, Mechanical Engineering & Tools, Electronics & Electrical Engineering, Glass & Plastics, Construction & Building Materials
Since 1987
stand construction from our own production
24–48 hours
to our first reply
5–30 business days
to a quote with 3D visualisation
Fixed price
in euros, in writing
Exhibiting at Hannover Messe, embedded world Nuremberg, EMO Hannover or bauma Munich as a Czech company? EXFAIR designs and builds your stand in Germany, with its own production in Villingen-Schwenningen since 1987, plus set-up and dismantling, one fixed contact person and project management in English and German. No customs, no German VAT, and short distances to Nuremberg and Munich.
Your exhibition stand builder in Germany – for exhibitors from the Czech Republic
Czech companies exhibiting at German trade fairs book EXFAIR as their local stand builder. We deliver your stand from a single source: planning, 3D visualisation, production in our own facility, assembly, on-site support and dismantling. NürnbergMesse and Messe München are only a few hours from Prague, Pilsen and Brno – ideal for exhibitors who want to inspect the stand on site.
- Quote and 3D visualisation in English or German
- Assembly at Hannover Messe, IAA Transportation, embedded world, EMO, bauma and all other German fairs
- Reverse-charge invoice without German VAT
- Storage of the stand in Germany between fairs
- Own production, printing via specialist partners, B1-certified
At a glance
- Price: 30 sqm system stand approx. €9,000–13,500, custom build from approx. €25,000 (net, guide values)
- Response time: reply within 24–48 hours, quote with 3D visualisation in 5–30 business days
- Lead time: system stand approx. 4–8 weeks, custom build 8–24 weeks before the fair, depending on scope
- Invoice: fixed price in euros, reverse-charge without German VAT with a valid VAT ID, payment by SEPA
- Language: project management in English and German, all documents in writing
- Location: production facility and storage in Villingen-Schwenningen, southern Germany – since 1987
Funding for exhibitors from the Czech Republic
Czech companies often exhibit at German fairs within the official Czech participations of CzechTrade and the Ministry of Industry or use grants for individual participation, which co-fund space rent and stand construction on presentation of the stand builder's quote. EXFAIR builds individual stands as well as stands within group participations.
Technology, fire safety and logistics
All stand materials in Germany must be flame-retardant (B1 to DIN 4102 or class B/C to EN 13501-1); this also applies to fabric graphics, carpets and decoration you bring along. Our print partners produce graphics and textile prints B1-certified – no certificates to chase and no discussions with the fire safety officer on site. EXFAIR takes care of stand construction approvals, hall regulations (building heights, build-up times) and technical orders with the venue. Exhibits from the Czech Republic travel without border formalities; we coordinate delivery with your forwarder or our partner.
Quote, invoice and payment
You receive a fixed-price quote in euros, itemised by cost position (stand construction, graphics, furniture, technology, logistics, storage). Czech companies with a valid VAT ID are invoiced under the reverse-charge procedure – the invoice reaches you without German VAT. Payment by SEPA transfer; the payment schedule is set out in the quote. Your tax adviser can confirm the VAT details.
How your project runs
- Enquiry: trade fair, stand size, date and budget – by form or email.
- Reply within 24–48 hours: questions, schedule, first cost range.
- Quote in 5–30 business days: fixed price, 3D visualisation and floor plan – in writing for your internal sign-off.
- Production and approvals: built in our own facility; EXFAIR handles stand construction approval, technical and utility orders with the venue.
- Assembly, support, dismantling: handover before the fair opens, support during the fair on request, dismantling afterwards – storage for the next deployment on request.
Trade fair venues for exhibitors from the Czech Republic
The most important trade fairs for companies from the Czech Republic take place in these cities. The venue pages cover halls, travel from the airport, leading fairs and stand-building rules:
- Exhibition stands in Hannover – Hannover Messe, IAA Transportation, EMO
- Exhibition stands in Nuremberg – embedded world
- Exhibition stands in Munich – bauma
For an overview of process, services and costs, see Exhibition stand construction in Germany.
Last updated: September 2026. Prices and lead times are guide values; the written quote is binding.
Checklist: what exhibitors from the Czech Republic need to know about Germany
Entry and stand staff
There are no entry formalities for your stand staff – an ID card is sufficient. For employees working in Germany, even just for build-up, dismantling or stand duty, German inspection authorities require the A1 certificate from your home social security institution; apply before travelling and keep it on the stand. EXFAIR fitters are insured in Germany anyway – the more build-up you leave to us, the fewer certificates you need.
Exhibits, customs and freight
Exhibits, samples and promotional material from the Czech Republic travel without customs and without border formalities – truck freight from the Czech Republic to Munich or Nuremberg the same day, to Hanover, Cologne or Düsseldorf 1 day. German hall rules still apply: only the exclusive fair forwarder may operate forklifts and cranes, your own trucks may deliver to the hall gate. EXFAIR books your delivery slot with the fair, receives the goods and stores empties. Wooden packaging needs no ISPM 15 treatment within the EU.
Products, intellectual property and data protection
CE marking and EU standards apply as at home; the fair electrician inspects powered exhibits before commissioning. Register trademarks and designs you show in Germany for the first time with the EUIPO beforehand; rights holders actively enforce their IP at German fairs. The GDPR applies to lead capture on the stand as at home; stand orders with the organiser run through the exhibitor portal.
Taxes: invoice, input VAT, sales on the stand
EXFAIR invoices under the reverse-charge procedure with your VAT ID – without German VAT; the organiser's space rent works the same way. German input VAT on hotels, hospitality and small purchases is reclaimed through your tax office's electronic refund procedure (application by 30 September of the following year). Selling goods to end customers on the stand may require German VAT registration – clarify beforehand.
Travel, power and life at the fair
Travel: Munich and Nuremberg are 2–4 hours by car from Prague, Plzeň and Brno, Hanover and Düsseldorf 5–7 hours; flights from Prague to Frankfurt and Düsseldorf take about an hour. Time difference: no time difference. Power on the stand: 230 V/50 Hz with Schuko sockets – in the Czech Republic 230 V/50 Hz with type E plugs – Schuko devices fit; EXFAIR orders the hall connection and plans adapters or transformers for your exhibits. Hotels around Düsseldorf, Hanover, Munich and Frankfurt are booked out early and considerably more expensive during leading fairs – book when you register the stand. Halls are usually open 9 am–6 pm, stand parties into the evening are common, Sundays are public days at some fairs. German trade visitors come with specific questions on technology, delivery time and price; English documents are sufficient, German short versions of the stand graphics increase engagement. Czech suppliers are strongly represented at Hannover Messe, EMO, embedded world and bauma – often within the official Czech participation of CzechTrade. EXFAIR builds individual stands as well as pavilion stands; Villingen-Schwenningen is around 400 km from Plzeň, the production facility is within reach for pre-inspections.
Timeline for exhibitors from the Czech Republic
- 6 months before the fair: book the space, file the funding application (attach EXFAIR's quote), reserve hotels.
- 4 months before: commission the custom build (8–24 weeks lead time, depending on scope); approve stand design and 3D visualisation.
- 2 months before: commission the system stand (approx. 4–8 weeks lead time); apply for A1 certificates for stand staff; book the forwarder.
- 6–8 weeks before: organiser deadlines for suspensions, power, water, exhibitor passes and parking – EXFAIR handles the technical orders.
- 2 weeks before: artwork and screen content final; delivery slot confirmed.
- Build-up: EXFAIR hands over the finished stand before the fair opens – your team arrives to move in.
As of September 2026. Customs, visa and tax information is general guidance, not legal or tax advice; the technical guidelines of the respective fair and the information from customs, embassy and tax adviser are binding.
Your quote for Germany
Reply within 24–48 hours
Fixed price in euros with 3D visualisation
Project management in English and German
Or by email:
hello@exfair.deYour trade show presence in Germany starts here
Planning an exhibition stand for a trade fair in Germany?
EXFAIR supports international companies from the first concept to the finished stand – creatively, efficiently and with one contact for the whole project. Reply within 24–48 hours, quote in 5–30 business days.
Frequently Asked Questions
International trade shows often raise questions about planning, logistics, scheduling, and execution. Here you’ll find answers to the most frequently asked questions about trade show booth construction, project coordination, and successfully participating in trade shows in Germany and Europe with EXFAIR.
Do you have any questions?
We answer your questions personally – in English or German.
Contact usYou book EXFAIR, we plan your stand with 3D visualisation, produce it in our own facility, assemble it at the fair, look after it and dismantle it afterwards. One contact, in English or German – no effort from the Czech Republic.
No. Within the EU single market there are no customs formalities. For Czech companies with a valid VAT ID (DIČ) we invoice the stand construction under the reverse-charge procedure – the invoice reaches you without German VAT.
No visa, but the A1 certificate: anyone working in Germany – even just for build-up or stand duty – should apply for it from the home social security institution before travelling and carry it. EXFAIR fitters are insured in Germany, which reduces your effort.
Hannover Messe (industry & automation), IAA Transportation Hannover (commercial vehicles), embedded world Nuremberg (electronics), EMO Hannover (machine tools) and bauma Munich (construction & mining). Nuremberg and Munich are a few hours from the Czech Republic.
No – with your VAT ID we invoice under the reverse-charge procedure. German input VAT on hotels and hospitality is reclaimed through your tax office's electronic refund procedure (application by 30 September of the following year).