Exhibition Stand Builder Germany for Exhibitors from Belgium
EXFAIR is the local full-service stand builder for exhibitors from Belgium at German trade fairs: design, 3D visualisation, production in Villingen-Schwenningen, build-up and dismantling, storage; system stand from €3,500 net, reply within 24 hours, quote within 5–30 working days, project management in English and German. For EU exhibitors: no customs formalities, A1 certificate for stand staff, reverse-charge invoice without German VAT.
Trade Shows
K Düsseldorf, interpack Düsseldorf, Anuga Cologne, ACHEMA Frankfurt, Hannover Messe
The industry
Chemicals & Plastics, Pharma & Biotech, Food & Beverages, Logistics & Packaging, Mechanical Engineering
Services
Your exhibition stand builder in Germany – for exhibitors from Belgium
Belgian companies exhibiting at German trade fairs book EXFAIR as their local stand builder. We handle the complete stand: planning, 3D visualisation, production in our own workshop, assembly, on-site support during the fair and dismantling – all from a single source. The Düsseldorf and Cologne venues are only a few hours' drive from Antwerp, Brussels and Ghent; we coordinate delivery of your exhibits directly with your forwarder.
- Quote and 3D visualisation in English or German
- Assembly at K, interpack, Anuga, ACHEMA, Hannover Messe and all other German fairs
- Reverse-charge invoice without German VAT
- Storage of the stand in Germany between fairs
- Own workshop and print production, B1-certified
At a glance
- Price: system stand from approx. €3,500, custom build from approx. €15,000 (net, guide values)
- Response time: reply within 24 hours, quote with 3D visualisation in 5–30 business days
- Lead time: system stand from approx. 8 weeks, custom build from approx. 16 weeks before the fair
- Invoice: fixed price in euros, reverse-charge without German VAT with a valid VAT ID, payment by SEPA
- Language: project management in English and German, all documents in writing
- Location: workshop and storage in Villingen-Schwenningen, southern Germany – since 1987
Funding for exhibitors from Belgium
Belgian companies are supported at overseas fairs by the regional export agencies – Flanders Investment & Trade, AWEX (Wallonia) and hub.brussels – both through joint stands and grants for individual participation. EXFAIR builds both and delivers quotes in English or German, itemised by cost position.
Technology, fire safety and logistics
All stand materials in Germany must be flame-retardant (B1 to DIN 4102 or class B/C to EN 13501-1); this also applies to fabric graphics, carpets and decoration you bring along. We produce graphics and textile prints B1-certified in our own workshop – no certificates to chase and no discussions with the fire safety officer on site. EXFAIR takes care of stand construction approvals, hall regulations (building heights, build-up times) and technical orders with the venue. Exhibits from Belgium travel without border formalities; we coordinate delivery with your forwarder or our partner.
Quote, invoice and payment
You receive a fixed-price quote in euros, itemised by cost position (stand construction, graphics, furniture, technology, logistics, storage). Belgian companies with a valid VAT ID are invoiced under the reverse-charge procedure – the invoice reaches you without German VAT. Payment by SEPA transfer; the payment schedule is set out in the quote. Your tax adviser can confirm the VAT details.
How your project runs
- Enquiry: trade fair, stand size, date and budget – by form or email.
- Reply within 24 hours: questions, schedule, first cost range.
- Quote in 5–30 business days: fixed price, 3D visualisation and floor plan – in writing for your internal sign-off.
- Production and approvals: built in our own workshop; EXFAIR handles stand construction approval, technical and utility orders with the venue.
- Assembly, support, dismantling: handover before the fair opens, support during the fair, dismantling afterwards – storage for the next deployment on request.
Last updated: September 2026. Prices and lead times are guide values; the written quote is binding.
Checklist: what exhibitors from Belgium need to know about Germany
Entry and stand staff
There are no entry formalities for your stand staff – an ID card is sufficient. For employees working in Germany, even just for build-up, dismantling or stand duty, German inspection authorities require the A1 certificate from your home social security institution; apply before travelling and keep it on the stand. EXFAIR fitters are insured in Germany anyway – the more build-up you leave to us, the fewer certificates you need.
Exhibits, customs and freight
Exhibits, samples and promotional material from Belgium travel without customs and without border formalities – truck freight from Belgium to Düsseldorf, Cologne or Frankfurt the same day, to Munich or Hanover 1 day. German hall rules still apply: only the exclusive fair forwarder may operate forklifts and cranes, your own trucks may deliver to the hall gate. EXFAIR books your delivery slot with the fair, receives the goods and stores empties. Wooden packaging needs no ISPM 15 treatment within the EU.
Products, intellectual property and data protection
CE marking and EU standards apply as at home; the fair electrician inspects powered exhibits before commissioning. Register trademarks and designs you show in Germany for the first time with the EUIPO beforehand; rights holders actively enforce their IP at German fairs. The GDPR applies to lead capture on the stand as at home; stand orders with the organiser run through the exhibitor portal.
Taxes: invoice, input VAT, sales on the stand
EXFAIR invoices under the reverse-charge procedure with your VAT ID – without German VAT; the organiser's space rent works the same way. German input VAT on hotels, hospitality and small purchases is reclaimed through your tax office's electronic refund procedure (application by 30 September of the following year). Selling goods to end customers on the stand may require German VAT registration – clarify beforehand.
Travel, power and life at the fair
Travel: Düsseldorf and Cologne are 2–3 hours from Brussels, Antwerp and Liège by car or Thalys/ICE, Frankfurt 3–4 hours; Munich and Hanover by air from Brussels in about an hour. Time difference: no time difference. Power on the stand: 230 V/50 Hz with Schuko sockets – in Belgium 230 V/50 Hz with type E plugs – Schuko devices fit; EXFAIR orders the hall connection and plans adapters or transformers for your exhibits. Hotels around Düsseldorf, Hanover, Munich and Frankfurt are booked out early and considerably more expensive during leading fairs – book when you register the stand. Halls are usually open 9 am–6 pm, stand parties into the evening are common, Sundays are public days at some fairs. German trade visitors come with specific questions on technology, delivery time and price; English documents are sufficient, German short versions of the stand graphics increase engagement. Belgian exhibitors at K, interpack, Anuga and ACHEMA frequently use the joint stands of Flanders Investment & Trade, AWEX and hub.brussels – EXFAIR builds individual stands as well as pavilion stands. Project management in German or English; French-language documents are coordinated with your team.
Timeline for exhibitors from Belgium
- 6 months before the fair: book the space, file the funding application (attach EXFAIR's quote), reserve hotels.
- 4 months before: commission the custom build (16 weeks lead time); approve stand design and 3D visualisation.
- 2 months before: commission the system stand (8 weeks lead time); apply for A1 certificates for stand staff; book the forwarder.
- 6–8 weeks before: organiser deadlines for suspensions, power, water, exhibitor passes and parking – EXFAIR handles the technical orders.
- 2 weeks before: artwork and screen content final; delivery slot confirmed.
- Build-up: EXFAIR hands over the finished stand before the fair opens – your team arrives to move in.
As of September 2026. Customs, visa and tax information is general guidance, not legal or tax advice; the technical guidelines of the respective fair and the information from customs, embassy and tax adviser are binding.
What sets us apart: We don’t think in terms of booths; we think in terms of brand experiences. At EXFAIR, you don’t get a service provider who simply carries out instructions. You get a partner who understands. Our team of creatives, designers, and project managers guides your project from the initial sketch to the final touches on-site.
Your trade show presence in Germany starts here
Planning an exhibition stand for a trade fair in Germany?
EXFAIR supports international companies from the first concept to the finished stand – creatively, efficiently and with one contact for the whole project. Reply within 24 hours, quote in 5–30 business days.
Frequently Asked Questions
International trade shows often raise questions about planning, logistics, scheduling, and execution. Here you’ll find answers to the most frequently asked questions about trade show booth construction, project coordination, and successfully participating in trade shows in Germany and Europe with EXFAIR.
You book EXFAIR, we plan your stand with 3D visualisation, produce it in our workshop, assemble it at the fair, look after it and dismantle it afterwards. One contact, in English or German – no effort from Belgium.
No. Within the EU single market there are no customs formalities. For Belgian companies with a valid VAT ID we invoice the stand construction under the reverse-charge procedure – the invoice reaches you without German VAT.
No visa, but the A1 certificate: anyone working in Germany – even just for build-up or stand duty – should apply for it from the home social security institution before travelling and carry it. EXFAIR fitters are insured in Germany, which reduces your effort.
K Düsseldorf (plastics), interpack Düsseldorf (packaging), Anuga Cologne (food), ACHEMA Frankfurt (chemicals & pharma) and Hannover Messe (industry) – all four venues are a few hours from Belgium.
No – with your VAT ID we invoice under the reverse-charge procedure. German input VAT on hotels and hospitality is reclaimed through your tax office's electronic refund procedure (application by 30 September of the following year).
Do you have any questions?
We help international companies plan and execute successful trade show appearances in Germany and Europe. Whether you’re starting with a preliminary concept, have specific requirements, or need concrete trade show planning—our team will provide you with personalized, efficient, and solution-oriented advice.